Email Etiquette

“We have all become so accustomed to communicating by email or facebook or text messaging that the common writing courtesies seem obsolete.  Believe me when I say that those common courtesies may make the difference as to whether or not you are considered for an interview.  It may not seem important to you but it IS important to your prospective employer.

Whenever you make contact with a prospective employer, you must be professional and consistent.  A poor choice of words on an email or a bad attitude could get you eliminated from interview consideration.  Think of every contact as a mini-interview or application. ~ be prepared.

Use a professional email address ~ You can set up a free address at Yahoo, Hotmail or Gmail or another free email provider for the purpose of job hunting.  Something like will make a good impression.

Format every email like a formal letter ~ Start with the date and the FULL name of the person you are addressing.  Be polite and professional.   Do not use slang, abbreviations or a casual tone.   For example, when saying “for you”, do not say “4 u”.  Those shortcuts used to make text messaging easy will not be appreciated by the prospective employer.

Carefully proofread every email for spelling and grammar ~ I know that you have heard his before yet, it keeps happening, to the best of candidates.  Spell-check will not find words that are spelled correctly but used inappropriately such as “there” and “their” or find typographical errors  such as “sit” when you meant “fit” because they really are not misspelled words.

Before you hit send, double check your email; re-read it for content and grammatical errors.  It is tough enough right now to be selected for an interview when you do everything right.  Try not to be eliminated by making such catchable and correctable errors.”


Written by Diane Skullr, Managing Director at Infoployment, a Job Search and Interview Strategies Company.

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